What does manual work cost your company?

Every company carries a cost that appears in no budget line: the hours your team spends moving data between systems by hand, rebuilding the same Excel report every month, and chasing down where an approval got stuck. Put in your own numbers and see it in one figure.

Your numbers

The defaults describe a typical 60-person distribution or manufacturing company in Georgia. Replace them with your own — the result updates as you type.

People who regularly handle data by hand Accounting, sales admin, warehouse, HR

Hours per week, each Conservative — it is often more

Average gross monthly salary

GEL

Documents entered by hand per year Invoices, orders, waybills, applications

Cost of deciding on stale numbers, per year Stock, discounts, receivables, purchasing. The hardest figure to pin down — keep it conservative, or set it to 0.

GEL

Working weeks per year

Employer overhead on top of salary

Productive hours per year

Manual entry error rate Industry studies put manual entry at 1–4%

Hours to find and fix one error

Compensation, penalties, re-delivery per year

GEL

Realistic reduction through automation In our experience 30–60% on one well-chosen process. Not a guarantee.

Estimated pilot investment

GEL

Cost of manual work

—

per year — a cost that appears in no budget line

Direct labour —

Errors —

Late decisions —

Full breakdown

Every step of the arithmetic, so you can check it or argue with it.

Labour

Fully loaded cost per hour —

Total manual hours per year —

Direct labour cost —

Errors

Errors per year —

Cost of finding and fixing them —

Compensation and penalties —

Total error cost —

Total and payback

Late decisions —

Total per year —

Saved per year at the assumed reduction —

Saved over three years —

Pilot investment —

Payback —

See the full breakdown

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We send your figures to ourselves so we can give you a useful answer. We do not pass them to anyone else, and you can ask us to delete them at any time.

Not sure the number is right?

Send us one process in three sentences — what happens, who does it, how often — and we will tell you honestly whether it is worth automating. Sometimes the answer is no, and that is a useful answer too.

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Assumptions and sources

Defaults describe a modelled 60-person Georgian distribution or manufacturing company. They are a starting point, not a measurement of your business.
Hourly cost = gross monthly salary × 12 × (1 + employer overhead) ÷ productive hours per year.
The 2% manual entry error rate sits in the lower half of the 1–4% range reported in industry studies. If you have measured your own, use it.
The late-decision figure is the one number nobody can calculate precisely. Keep it conservative, or set it to zero — the total stays significant either way.
The 30–60% reduction range reflects automating one well-chosen process. It is not a guarantee and does not apply to every process.
This is an argument for starting a conversation, not a business case. Any project should pay for itself out of exactly this cost — if you cannot see how, do not start it.